7 Services for Speeding up Meeting Scheduling

Meeting Scheduling

For small teams scheduling a meeting can be a simple conversation between a few people. It’s just a case of checking when everyone’s free and booking it in.

However for those working in large sales teams, there’s a lot more effort required for booking in a meeting. You may need to coordinate yourselves so there’s someone to man the phones, or to make sure you’re all in the office at the same time and not busy chasing a lead.

For sales teams frequent meetings are a necessity to keep everyone updated on the number of leads and how many are converting to sales. However, organising meetings yourself means you have even less time to spend actually making sales.

This is where meeting scheduling tools can come in handy. These allow you to organise everyone without multiple email threads and fussing over what time’s best for everyone. It’s a few simple clicks and sorted – no need to chase anyone and no missing out on important updates.

If you want to get in the flow of using meeting scheduling tools and up your team’s productivity here are seven of our favourites.

1. Calendly

Calendly is ideal for the incredibly busy bee. Rather than a calendar that everyone needs to download separately, you’re able to hand out a URL that’s filled with your appointments – so people can simply go and update when they need to schedule some time to chat.

It integrates with your Google or Office 365 calendar so your current appointments automatically carry over, meaning you don’t have to go through the laborious task of entering them yourself.

2. Doodle

If you’re trying to organise a big group of people rather than a one-on-one meeting, Doodle could be a better option for you. This tool allows you to poll your whole team by offering multiple dates and times that work for you.

Judging on the responses you can choose a date and time that works for the majority – meaning you’re getting the best you can from the meeting. This is based around your own availability too, so you can be sure that you’re definitely able to attend!

3. Mixmax

If you’re sick of the multiple emails that come with trying to organise one meeting, give Mixmax a whirl.

With it you can input your availability directly into the email so all recipients can see what will work for you. The software then gives them the option to choose the best of these for them – which will then be instantly scheduled in your calendar, so no double booking!

If you’re also on the lookout for a comprehensive email organiser that will let you track what emails are opened and schedule those in your outbox, then Mixmax is definitely something you should give a go.

4. Rallly

Rallly also works by letting you poll the team you want to create a meeting for.

The collaborative scheduling tool also has the feature of sharing an event page you have created, as well as detailing what needs to be done in preparation.

Once created, everyone can then vote on the time and date that suits them – so there’s no need for any double booking or crossed wires.

5. NeedToMeet

If you want to set up a quick meeting without having to download and install an app, or sign your soul away in some terms and conditions, try out NeedToMeet.

Here there’s no commitment required – just head straight to the website and choose ‘Schedule a Meeting’. From there you’ll enter the details of the meeting such as the location, length, details and organiser’s name.

Then simply click on the calendar to choose your available slots and send out an email to the attendees. Quick, simple and painless.

6. Pick

For the Gmail users among us, Pick is the scheduling tool for you. If your office runs the company email through Gmail then this will work best as every attendee needs to have their own Gmail calendar that’s updated with their availability.

This tool will then take these dates and times and generate a URL (similar to Calendly), which you can then share with those you’re organising the meeting with.

7. Clara

Unlike the other tools, Clara is a virtual assistant that organises your meetings for you. This tool compromises some of the latest technology, which is able to get acquainted with your schedule and learn from your behaviours.

When you sign up you’ll indicate what your scheduling preferences are including which days and times you’re free and where your preferred locations for meetings are.

When someone requests a meeting with you in an email you can then CC in Clara who will determine a time, date, duration, participants and location for the meeting.

If scheduling is sore spot for your company, the larger price tag that comes with Clara could be worth it. It’s also worth noting that it currently only works with Gmail.

What processes do you use to get meeting scheduling wrapped up as quickly as possible? Leave your comments in the section below.

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